jBPM Workflow Tutorial: ⏳ Event-Based Gateway

 🚀 Introduction

The ⏳ Event-Based Gateway in jBPM is used when the process must wait for external events before continuing.
Unlike ❌ Exclusive or 🟢 Inclusive Gateways, which rely on data conditions, the Event-Based Gateway listens for events such as:

• 📩 Message Events

• ⏰ Timer Events

• 🔔 Signal Events

It then follows the path of the event that occurs first.

---

🛠️ Prerequisites

• 💻 jBPM/Business Central & KIE Server installed

• ☕ JDK 11+ (or JDK 17)

• 🌐 Access: http://localhost:8080/business-central

• 🔔 Basic understanding of events in BPMN2 (Message, Timer, Signal)

---

📝 Step 1: Create a New Process

1. 🔑 Log in to Business Central

2. 📂 Create a project: event-gateway-demo

3. ➕ Add Business Process: EventGatewayProcess

   • Id: com.example.eventgateway

   • Package: com.example

---

🎨 Step 2: Design the Workflow

1. 🔵 Add a Start node

2. ⏳ Add an Event-Based Gateway

3. 📩 Add an Intermediate Message Catch Event (Wait for customer response)

4. ⏰ Add an Intermediate Timer Event (Timeout after X minutes/days)

5. Connect each event to its own End node

🔗 Flow:
Start → ⏳ Event-Based Gateway → (📩 Message Event → ✅ End, ⏰ Timer Event → ❌ End)

---

📊 Step 3: Define Behavior

• ⏳ The process pauses at the gateway and waits

• 📩 If a message arrives (e.g., "Customer Reply") → process continues down message path

• ⏰ If timer expires first → process continues down timer path

• ⛔ Only one event path is taken → the one that occurs first

---

⚙️ Step 4: Configure Events

1. 📩 Message Event:

   • Name: customerReply

   • Message Ref: CustomerResponse

2. ⏰ Timer Event:

   • Duration: PT5M (5 minutes) or P1D (1 day)

---

🔨 Step 5: Build and Deploy

1. 💾 Save the process

2. 🛠️ Build & Install

3. 📦 Deploy to KIE Server

---

▶️ Step 6: Run the Process

1. Go to Manage → Process Definitions

2. ▶️ Start a new instance of EventGatewayProcess

3. Process will wait at the gateway:

   • If 📩 customer reply arrives → process ends successfully

   • If ⏰ timeout → process ends via timer path

---

📌 Step 7: Example Use Cases

• 📩 Wait for user confirmation (message) OR ⏰ auto-cancel after timeout

• 📧 Email response expected OR fallback if ⏰ no reply in X days

• 🛒 Customer payment (message) OR ⏰ cancel order if not received in time

---

👉 Watch jBPM Workflow Tutorial: ⏳ Event-Based Gateway in Action better:

Here's a quick video to help you understand jBPM Workflow Tutorial: ⏳ Event-Based Gateway in Action better: jBPM Gateways Tutorial in Hindi | Exclusive, Inclusive & Parallel Explained

👉 Source code: https://github.com/LearnITWithShikha/GatewayExamples

🛠️ Troubleshooting

• ❌ Process stuck? → Ensure event definitions are properly configured

• ⚠️ Both paths triggering? → Only one should fire; check if you used Intermediate Events, not normal tasks

• 🔄 Timer not working? → Use correct ISO 8601 duration (e.g., PT30S, PT5M, P1D)

---

🎯 Conclusion

The ⏳ Event-Based Gateway is essential for workflows that depend on external triggers rather than conditions.
It makes your processes responsive and time-aware:

• 📩 Wait for user/customer/system messages

• ⏰ Handle timeouts automatically

• 🔔 React to business signals

By using Event-Based Gateways, you can build dynamic workflows that adapt to real-world uncertainties, like waiting for responses, handling deadlines, or reacting to signals.

💼 Professional Support Available

If you are facing issues in real projects related to enterprise backend development or workflow automation, I provide paid consulting, production debugging, project support, and focused trainings.

Technologies covered include Java, Spring Boot, PL/SQL, Azure, and workflow automation (jBPM, Camunda BPM, RHPAM).

📧 Contact: ishikhanirankari@gmail.com | info@realtechnologiesindia.com

🌐 Website: IT Trainings | Digital metal podium